Procurement

Request for Proposal: ArtFest Midwest Marketing 

 The Marketing Request for Proposal will be reviewed by the ArtFest Midwest Board of Directors in February 2022. Submissions of interest should be received no later than 4:00 PM (CST) on Friday, Feb. 18, 2022 and emailed to McKenzie Kielman at mkielman@sppg.com with the subject line “ArtFest Midwest Marketing RFP Response.” All questions and answers will be provided to interested parties upon request. The ArtFest Midwest event and ArtFest Midwest Foundation nonprofit are managed by SPPG, a consulting firm located in West Des Moines. 

Background 

ArtFest Midwest is a 501(c)3 not-for-profit fine art festival. Started in 2002, the annual indoor event takes place over the course of two days on the last weekend of June, coinciding with Arts Week in Des Moines. 

The event offers: 

  • Free admission 

  • Live art demonstrations 

  • Kids’ interactive art activities 

  • Food and drink for purchase 

  • Air-conditioned space with ADA accessibility 

 

Nearly 200 artists and 10,000 art patrons attend ArtFest Midwest each year. Celebrating 20 years, the 2022 theme “Art for Everyone” invites more community members to enjoy the event, engage with local Midwest fine art creators, and expand their personal art collections. 

ArtFest Midwest encourages qualified consultants or agencies to respond to this Request for Proposal. 

Mission Statement 

The mission of ArtFest Midwest is to grow Midwest art culture by fostering talented regional artists and art patrons. 

Project Overview 

Date: June 24-26, 2022

Location: Iowa Events Center, Hall A and Community Choice Credit Union Level 300

Community Partner: Mainframe Studios

Web Presence:

www.artfestmidwest.com

https://www.facebook.com/ArtFestMidwest/

https://twitter.com/artfestmidwest

https://www.instagram.com/artfestmw/ 

 

Scope of Work 

ArtFest Midwest is seeking a qualified consultant or agency to manage marketing promotion of the event. Previous marketing efforts have invested in traditional media ad buys in Des Moines. We seek creative approaches to marketing and promotion opportunities, including those specifically available to nonprofits. Our goal is greater awareness of and attendance to ArtFest Midwest as a featured event held during Des Moines Art Week. 

An effective marketing strategy focuses on expanding demographics reached to be inclusive of more community members, including people of color, people with disabilities, and rural and suburban areas outside of the Des Moines metropolitan area. Channels more likely to reach ages 25-50 should also be prioritized. ArtFest Midwest is excited to invite art enthusiasts from more areas and backgrounds to join the public event. 

Marketing activities managed by SPPG include ArtFest Midwest website; email communication to artist and public contacts; press releases and earned media placements; and overall brand/design work. Marketing proposals should focus on traditional and digital ads placements, additional targeted marketing initiatives, and greatest opportunities to increase reach and impact. 

Budget 

The budget is $20,000. Recommendations above allowance require justification. In addition to the budget, marketing and outreach services are provided in the form of in-kind sponsorships. Proposals can include opportunities for partnerships; see partnership benefits here. 

  • Bidders should provide a cost breakdown by method (TV, Radio, Digital, Print, etc.). 

 

Required Proposal Elements 

  • Organization/Consultant Background 

    • History and experience 

    • Examples of experience similar to outlined Scope of Work (please provide 2 examples) 

    • Key Personnel and primary point of contact 

    • References (2) 

  • Scope of Work/Services with Proposed Marketing Plan 

    • Timeline 

    • Channels 

    • Projected Impressions 

    • Estimated Return on Investment 

  • Cost Proposal 

    • Cost proposal should be broken down by method (TV, Radio, Digital, Print, etc.). 

 

Selection Process 

ArtFest Midwest will evaluate proposals based on a variety of factors: experience in leading similar projects, experience in meeting similar project goals, demonstrated passion/enthusiasm for the project, Iowa based on-the-ground staff, references, and cost effectiveness. Proposals will be reviewed and selected by SPPG. 

  • Request for Proposal Open: February 1 – 18, 2022

  • Proposals Due: 4:00 PM, Friday February 18, 2022

  • Notification Date: February 25, 2022

  • Contract Start: March 1, 2022

  • Event Dates: June 25 – 26, 2022